Don’t wait until the last minute for technology rentals

Technology rentals are a great way to save time, money, and get around supply chain issues that have plagued the planet for the past few years. However, renting technology is no small commitment and the rental process should be carefully thought out. It’s important that you consider the company that you’re renting from, focusing on timing and choosing the right technology rentals for the job you need to complete.

Only rent from trusted companies

When it comes to rental equipment, it’s vital to choose an honest, trustworthy provider. Choose a company that treats its small clients with the same respect that they give their larger customers.

Unfortunately, not every company is as honest as they appear on the surface. Not to mention, some companies make it difficult for you to vet their business and past customers to determine if they are the best choice. That’s why we recommend doing each of the following before selecting a rental company:

  1. Obtain at least three referrals from account executives of projects that are the same size as yours.
  2. Ask for a certificate of insurance covering an event of your size.
  3. Find out about the educational level and experience of your rental company’s technicians.
  4. Read Google reviews online.

If everything checks out, this is a great indicator of a trustworthy rental company. If you’re looking for the best of the best, check how long the rental company has been in business, see if they are a national carrier in order to provide you with the best deals and fastest shipping, and make sure they are able to kindly work within your budget parameters.

Timing is important

While it’s obvious that waiting until the last minute can result in delays, many rental customers aren’t aware of the cost of shipping equipment overnight. Overnight services are more expensive than standard shipping options and can vary widely in cost depending on package specifications like weight, product type, or zone.

Planning ahead is a great way to not only have the first choice of rental equipment but also to get the best shipping rates available. 

For example, We recently had a customer rent two iMacs, but they needed next-day delivery for their event. This resulted in the client having to pay over a thousand dollars to receive the machines the next day.

Due to complexities in the current state of the global supply chain, overnight or 24-hour shipping isn’t always available. This could result in your business going without equipment that they may have been planning to rent for months because they waited until the last minute to organize the rental.

If you plan on setting your rental equipment up yourself, we recommend having it delivered before you actually need it. That way you can navigate any issues you have during installation and contact your rental provider if you need additional help. Of course, the best rental companies will also give you the option for one of their experienced technicians to set up your equipment for you.

Navigate around the supply chain

Since most of the world is still recovering from the global shutdown, a lot of equipment is still backed up. On top of that, there has been an increased demand for consumer electronics since the beginning of the global pandemic. This ripple can still be seen today as manufacturers and shipping companies struggle to ship enough products. If your business has been affected by supply chain issues, there are some ways around getting the products you need – particularly in the technology sector.

If you can’t wait weeks or months for your new computers or other technology to be shipped, there is a manageable, cost-effective solution: technology rentals. When you rent computers, laptops, tablets, and other equipment, you don’t have to worry about whether the products are going to arrive on time – companies like already have a huge stock of the latest technology products located right here in the United States.

Although you don’t want to wait until the very last day before you need the equipment, can streamline your rental process by preloading your company software onto any and all of your rental devices.

Technology rental companies like buy vast inventories of the latest technology as soon as they are available on the market – giving you access to the most cutting-edge technology shipped right here in the United States.

Additionally, you won’t have to contact technology manufacturers like Apple or Microsoft for tech support when anything goes awry, you’ll have access to our experienced IT team to support you throughout your rental period. – A Trusted Rental Partner

Are you looking for a technology rental provider that you can trust? has been in business for over 30 years – and we can back that up with positive reviews on Google, referrals from our accounting executives and certificates of insurance for events of all sizes, and educated employment of technicians.

When you rent from us, you not only get the best equipment but also top-of-the-line support from qualified tech travel agents with years of experience in the technology rental and event production field. Our agents coordinate all the logistics of delivery and installation and can have techs on call to troubleshoot and fix any problems that may arise with your rental technology. Get a quote for your event technology rental needs today.

Visit our PC & AV Rental Pricing Factors page to find out about our pricing estimates.

Tech Travel Agent TonyAre you thinking about renting a large number of laptops for a corporate event, training classes, user conference, or office shortage? Tech Travel Agent Tony Cipollone specializes in technology solutions including laptops, gaming PCs, workstations, and more for large events and in-office setups. Tony can answer any questions you have about computers and other necessary equipment, as well as the renting process. Contact Tony today at 1-800-736-8772 ext. 241 or fill out a fast, easy online quote form.

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